We spend around £9 million each year with a wide range of
third party suppliers covering the provision of a range of
bought-in goods and services. This guide will help
prospective bidders understand us and the way we award
Our vision and promise states that:
"We'll make South Staffordshire a safer and
healthier place to live, work and visit with prosperous villages,
thriving communities and a high quality environment."
It is important to us that our suppliers recognise and share that
vision. Therefore we are seeking to do business with
suppliers who are high calibre, committed to providing superb value
for money, and who respect and support our local economy and the
Large purchases and expenditure require competitive tendering.
However, smaller items are bought on a more informal basis and
provided that your goods or services have consideration for the
environment and represent value for money, you stand a good chance
We cannot discriminate in favour of local suppliers, but we
encourage local suppliers to compete for contracts.
A lack of information about opportunities and a lack of
understanding of our contracting procedures may be stopping
some organisations from applying for Council contracts. We have
developed this guidance to help overcome these difficulties and
explain how to apply for contracts that are advertised and what is
expected of organisations when working with us.
Potential Suppliers to South Staffordshire Council
We do not maintain any select lists, instead
we create a short-list for each job which goes out to tender. This
is done by:
- Advertising for expressions of interest in the Offical Journal
of the European Union if the contract value exceeds the current EU
threshold (approximately £174,000) over its lifetime.
- Advertising the potential contract on our website, if the
contract value exceeds £50,000 but is not over the EU threshold. If
you see a particular contract which is relevant you should apply to
the officer named.
For smaller contracts the officer concerned will ask suppliers
whom he/she knows and respects to submit a quote. If you wish to be
considered for these smaller jobs, as and when they arise, then you
may send to the general information about your company and its
track record to firstname.lastname@example.org
this will be passed on to the appropriate Manager who may have
interest in your area of expertise.
We operate an Environmental Management System (EMS) to measure
and manage our own environmental impacts
As a purchaser of both goods and services, we have a key
role to play in promoting environmental sustainability through our
procurement activities, both through how and what we purchase and
through our ability to encourage and influence our providers
regarding environmental issues.
We aim to deliver social and environmentally sustainable
contracts. All of our procurement contract items will be
evaluated on environmental grounds.
We are committed to using our resources to ensure best value for
money at the least possible cost to the environment. As part of
this commitment to the environment, our procurement policy will,
wherever practicable, focus on:
- specifying less environmentally damaging products.
- promoting greater use of renewable sources.
- encouraging suppliers to use environmentally friendly practices
throughout their processes.
When applying for certain Council contracts, you may be
requested to supply evidence of your practices and procedures as
they relate to the environment.
To help us embed our green procurement practices we consider
best practice amongst other local authorities across Europe
including guidance offered by the Local Authority EMAS and
Procurement (LEAP) Project and from the Improvement and
Efficiency West Midlands (IEWM) Procurement Hub, see under
External Links below.
By adopting a more open and co-operative approach, both
ourselves and our providers can work in partnership
to continually improve our environmental impacts. As part
of this, we request that all potential suppliers and contractors
read our sustainable procurement guidelines and complete the
appropriate questionnaire under links below.
PDF Document: Low value contracts (8
Sustainability Guidelines & Questionnaire (Low Value -
£1,000-£10,000) p.a. (43.5KB)
PDF Document: Higher value contracts (88
Sustainability Guidelines & Questionnaire (Contracts over
£10,000) p.a. (51.8KB)
IEWM (Improvement and
Efficiency West Midlands
General Procurement Enquiries
Phone: (01902) 696253