Annual Canvass & Household Enquiry Form
The Annual Electoral Canvass
We're currently writing to all householders with a
'housing enquiry form' (known as a HEF), so that we can gather
information in order to know who needs to be added to or removed
from the Register of Electors. The form will be of
A3 size, double sided and will reach you from the 31st
This isn't a registration form, it's an enquiry
form that we need to send to each property to find out who's living
there. Once we have that information from you, we can then send out
an 'invitation to register' (known as an ITR) to each named person
(if that person is not already
registered at that property).
You can complete both the HEF and the ITR online,
or you can use the paper forms that we will be
Even if you complete an ITR, we still need the HEF
to be completed (either online or in paper format), so that we know
that everyone who is eligible to register, receives their own
personal invitations to register.
By law, your details need to be included on the register if:
- you're living at an address in our constituencies, and
- you're a British, Irish, European or Qualifying Commonwealth
- you're currently aged 16 or over (albeit that you must be 18 to
Frequently Asked Questions
What is the Household Enquiry form?
The Household Enquiry Form includes the information we hold from
the current Electoral Register about people living at a particular
Why have I been sent a HEF?
We don't have up-to-date records of some households, and need to
find out who lives there and who could be eligible to vote.
We've sent households like this a form called 'Who is eligible
to vote?' (household enquiry form).
How do I complete the form?
In most cases the HEF has your address printed, 'HEF-P-E' at top
right, and at least one person's name In some cases the form may be
Use the form to confirm that the details we sent you are
correct, or to tell us if something needs changing. You also need
to include everyone who is eligible to vote if they are not already
included on the form.
Questions marked * can't be left blank.
There are people listed on the HEF that don't live
here, what do I do?
If anyone listed on the HEF is not living at your address, their
name/s should be clearly crossed through.
Do I put down everyone who lives here?
You need to include the name and nationality of everyone aged 16
or over who is resident and eligible to register to vote. If there
are no eligible residents, you should state why this is the
Do I have to fill in the HEF?
By law, you need to provide the information requested on
the HEF. There is a criminal penalty for failing to provide the
information required by the HEF to the Electoral Registration
Officer of a maximum of £1,000. The penalty for providing false
information to an Electoral Registration Officer is imprisonment of
up to six months or a fine (on summary conviction) of a maximum of
Do I need to include my email address and phone number
on the HEF?
You are invited to include your email address and phone number
on the HEF, but you do not have to. We will use this information
only in connection with your registration, and it helps us to
contact you if there is a problem.
I have already returned a HEF, do I need to return the
registration form I've received too?
You should complete and return the registration form or register
online at www.gov.uk/register-to-vote.
The HEF is not a registration form, but instead provides us with
information on who lives in your household. This means we can
invite other residents to register to vote if we need to.
The Electoral Administration Act 2006 introduced the ability to
register anonymously and your name and address will not appear on
the register. Instead a code is input to the end section of the
register for your polling district. Applicants need documentary
evidence of a Court Order or attestation from certain qualified
persons to support their application. Please contact us if you
require further information.
Fax: (01902) 696800