The following is a list of contracts that are available for
tender, or are coming up for tender.
Please note that, if the closing date for
expressions of interest has passed, then no more applications can
Should your company decide to respond to an advertisement and
express an interest in bidding for Council work, here are some
brief tips which you should bear in mind.
We usually run two types of tenders - open and
Under an open tender procedure all suppliers who respond to an
advertisement are supplied with tender documentation which they can
return as appropriate. This approach is usually followed when
purchasing standard items such as goods.
The restricted procedure can best be described as a two stage
approach in which the Council invites interested suppliers to
undergo a pre-qualification assessment before inviting them to
tender. The restricted route is normally used for non-standard or
large service requirements where it would not be economic for all
parties concerned, if too large a tender field was invited to bid
for the work e.g. consultancy contracts.
The tender documents you will receive usually consist of the
- covering letter
- instructions to Tenderer - this document details
important administrative procedures relating to the tender eg.
dates and times, method of tender return, evaluation criteria to be
used in the selection of the successful supplier, details of where
tender queries should be directed.
- tender Questionnaire - this document covers basic
financial and technical information about your company eg.
accounts, insurance levels, etc.
- specification - this details the Council's
requirements and must be read carefully and complied with.
- contract Conditions - This document gives details of
the terms under which the Council wishes to do business. These
should be read carefully, since it is our policy to contract only
on its terms and conditions of contract.
Whichever procedure we follow, you should nevertheless read
the advertisement carefully and submit or request the information
required by the dates stipulated by us.
We normally require all suppliers to complete a questionnaire
detailing information about their financial/economic standing and
their technical capability. This usually covers information about
when your company was formed, what experience you have in providing
the goods/services/works being tendered for, details of where the
Council may obtain references on your company, and details of your
company's finances. As part of our environmental commitment we also
require you to comply with our sustainability guidelines and
complete a short questionnaire (see under Environmental Polices
To ensure your bid is considered, you must:
- provide all the information requested
- make sure that you answer all questions
- return the information by the closing date
Sometimes the information the Council receives from suppliers
is unclear or in need of further clarification. Once again you
should provide any additional information sought by the closing
The tender documents we send out to suppliers contain details
of our requirements. The documents, particularly the specification,
should be read carefully and all information completed fully and
accurately. If you do not understand any part of the specification
you should ring the Council Officer named in the tender
documentation and request further information. This must be done
before the tender period closes.
We are an equal opportunities employer and is committed to
promoting equality of opportunity for all people irrespective of
sex, age, race or disability. We are keen to ensure that its
suppliers abide by the law and are working to best practice in this
area. All suppliers, as part of the tender process, will thus be
required to provide evidence that they have equal opportunities
policies in place and are committed to them.
We are committed to using the resources entrusted to it
to ensure best value for money at the least possible cost to the
As part of our commitment we require potential
suppliers and contractors to comply with our sustainable
procurement guidelines. As a measure of this we expect
applicants to complete the appropriate questionnaire, see links
under Selling to the Council
Our own commitment is such that we use an Environmental
Management System (EMS) to measure and manage our own
Health and Safety
We are committed to ensuring the health, safety and welfare of
its employees and that of all others affected by its undertakings.
Contracts to supply goods or services will only be awarded to
contractors who can satisfy the Council requirements in terms of
resources required and their health and safety competence.
Successful contractors/suppliers are expected to demonstrate
compliance with current health and safety legislation
- a commitment to the health and safety of its
employees, clients and others
- up to date health and safety policies and
- adequate risk assessment procedures
- an adequate system of monitoring and reporting
accidents, incidents and ill-health
- access to competent health and safety advice
- contracts are monitored to ensure compliance with
contract standards and health and safety requirements.